VIP Security ensures compliance and streamlines HR processes with Evrotrust
VIP Security, an established leader in the security services sector in Bulgaria and abroad, successfully improved its HR documentation management and other internal processes by integrating Evrotrust’s solutions. As a result, the company boosted its operational efficiency, refining its workflow and paving the way for easily branching out to new markets in the future.
Products used
- Mobile eSignature
- Corporate sign
Bulgaria
Enterprise
“Since partnering with Evrotrust, we have improved administrative efficiency, cut costs, and reduced paper consumption, and all of that for the benefit of all administrative activities. The implementation of electronic signatures has minimized errors from manual data entry, making contract signing with our customers faster and more convenient.”
– Orlin Metodiev,
Chief Financial Officer, VIP Security
Summary
- A major problem VIP Security faced was managing the company’s paperwork, especially when it came to HR documents.
- The company addressed these issues by incorporating our eSignature solution into its processes.
- By integrating the Evrotrust mobile SDK and web corporate portal, VIP Security noticeably simplified employee file management and client contract signing.
The challenge
As an industry leader, VIP Security’s team is constantly growing, and so do the company’s human resources needs. Managing employee contracts, leaves, and other paperwork was becoming increasingly more cumbersome using hard document copies.
Moreover, as VIP Security also has operations in Europe and the United States, it needs to sign documents remotely, too. When this process relied entirely on the mailing of physical documents, it was both slow and expensive, potentially limiting the business’s capacity to scale internationally.
Thus, the company wanted to integrate reliable trust services to enable electronic file management, while also ensuring full legal compliance. It was also crucial for this solution to be user-friendly and simple to implement, so as not to disrupt the company’s existing systems.
The solution
VIP Security turned to Evrotrust to address these challenges. Having received positive feedback about our services from other clients, the company picked Evrotrust to provide a qualified electronic signature solution. They chose to integrate our mobile SDK into their existing software and also make use of the Evrotrust corporate portal when sending or managing files from desktop computers.
One of the main benefits Evrotrust provided was the built-in compliance with international AML and KYC requirements, which meant VIP Security can save on third-party compliance expenditure and easily sign contracts with international clients.
The results
By implementing Evrotrust’s qualified eSignature solution, VIP Security dramatically decreased its reliance on paper and simplified document archival, eliminating the need for HR professionals to constantly monitor employee file management.
In addition, sending contracts for electronic signature reduced the possibility of missing data or manual errors, thereby enhancing the overall efficiency of VIP Security’s communication with customers.
Based on the demand for electronic services within the company, in 2024, VIP Security observed that the processes digitalized with Evrotrust grew by 217% compared to the previous year.
About VIP Security
VIP Security was founded in 1999 and provides the full spectrum of security services, from close protection to surveillance, physical security, cash management services, and many more.
In the last 25 years, the company has been steadily expanding its size and services, acquiring many smaller ventures in the security industry along the way, having the mission of taking care and protection.
With over 2,500 employees today and almost full coverage of security activities all over the country, VIP Security aims to further expand its reach and offer top-notch protection in even more markets, a task made easier by the digitalization of the company’s workflows.
