From hire to retire: HR workflows you can fully digitize
Make HR documentation legally defensible at every stage of employment with remote identity verification, legally binding eSignatures, and provable delivery — so your team can focus on people, not paperwork.
Bring structure and legal certainty to HR documentation
Replace printing, scanning, and manual follow-ups with secure, mobile-first workflows that reduce administrative load and improve candidate and employee experience.
Hire faster
Send offers and contracts instantly and get them signed from any device.
Onboard remotely
Employee identity verification and document signing in a single flow.
Audit-ready compliance
Traceable actions, timestamps, and proof of receipt.
Cross-border scalability
Consistent processes for multinational teams and distributed workforces.
Paper-based HR costs more than you think
Paper, scanning, and manual processes
Printing, scanning, and manually chasing signatures consume valuable hours of HR teams’ time every week. Physical contracts get lost, delayed, and require in-person presence. In remote or hybrid work environments, the problem multiplies.
Complexity and compliance gaps
Employment law, GDPR, and eIDAS set specific requirements for the identification, signing, and storage of HR documents. Most standard eSignature tools do not fully meet these requirements, leaving the legal risk with the employer.
Remote hiring without reliable processes
New employees wait for contracts to arrive by post. Onboarding is fragmented across emails, printed forms, and manual checks. For multinational teams or employees spread across different cities, the process becomes virtually impossible to standardize.
Digital HR workflows for every stage of the employee lifecycle
Evrotrust supports the end-to-end HR agreement journey, covering identity verification, signing, delivery, and evidence in one compliance-grade foundation.
Hiring & offers
Set up a fully digital onboarding process for new employees or third-party contractors by leveraging advanced and qualified electronic signatures.
Offer letters and acceptance
NDAs and confidentiality agreements
Background-check authorizations and onboarding consent
Independent contractor agreements
Remote employee identification
Verify identities remotely in a compliant way before you issue high-assurance signatures or grant access to sensitive employee documentation.
ID scan & data validation
Face match plus liveness detection
Reusable digital identity for future HR actions
Reduced fraud risk and fewer manual checks
Employment contracts and amendments (QES & AES)
Choose the right signing method for each document type, while keeping a consistent employee experience.
Employee paperwork doesn’t end with onboarding. Digitize ongoing communication with eSignatures and qualified eDelivery.
Code of conduct and policy acknowledgements
Training confirmations and internal approvals
Promotion approvals and job change documentation
Leave requests and administrative forms
Offboarding and exit documentation
Close the employee journey with confidence and zero compliance gaps. Keep timestamped, audit-ready records of all exit documentation.
Termination notices and exit confirmations
Handover and asset-return documentation
Confidentiality reminders and post-employment agreements
Secure delivery with proof of receipt to reduce disputes
Why Evrotrust for HR instead of an eSigning platform?
Many platforms can “collect a signature.” Evrotrust is designed for legally defensible HR digitization built by a qualified trust service provider (QTSP).
Evrotrust is an eIDAS QTSP
The Evrotrust QES is legally equivalent to handwritten signatures throughout the EU.
The legal assurance is built into the platform — it doesn’t depend on your organization.
Standard eSignature tools are not qualified trust service providers (QTSPs) and cannot provide the same level of legal assurance.
The eSignature is tied to a verified identity
Identity verification, document signing, and delivery are all linked to the same verified individual.
A complete audit trail with a timestamp is maintained for every step.
With standard electronic signature solutions, this link is often weak or entirely absent.
sHRedy is the first legitimate electronic labour file in Bulgaria. The innovative software solution completely digitizes the management of labour relations.
Sb e-File is fully legally compliant, applicable throughout the entire employment cycle, including hiring, promotions and terminations. Fast implementation in 1 week, no need for IT support. Scalable from 1 to +1000 people.
HR documentation is high-risk by default. Evrotrust helps you reduce legal uncertainty while keeping the process simple for employees.
eIDAS–aligned trust services for cross–border validity in the EU
GDPR–ready processes designed for sensitive employee data
Audit readiness: traceability, proof of receipt, and long–term evidence
Support for cross–border employment and remote work policies
Proven at scale
See why 300 blue chip organizations and 1,000,000+ active users in the mobile application rely on Evrotrust:
“We have fully digitalized our employee records and onboarding process, and we are currently implementing a system designed to cover the entire employee journey within the organization. A person joining our company can feel like part of the organization even before their official start date and first day in the office.”
Adelina Popova
Human Resources Director bTV Media Group
“After integrating Evrotrust, the most noticeable change was that we gained the ability to hire people remotely from all parts of Bulgaria in a secure, fast, and easy way, while also managing their administrative processes throughout their employment. In addition, our HR teams began processing documents much more quickly. Internal digitalization is important because it increases efficiency and productivity, helping us keep overall costs under control while remaining competitive and attractive for winning projects and investments.”
Marin Petkov
Corporate Reporting Senior Manager SoftServe
“For us, it was important that the solution we chose be as simple and user-friendly as possible, both for our HR specialists and for our employees. Evrotrust proved to be exactly that kind of solution. Our employees genuinely appreciate the ability to sign documents digitally and remotely from the comfort of their homes. In addition, they now have access to their electronic employee records, something that was not possible before.”
Yoanna Stoichkova
HR & Recruitment Specialist Inetum
Frequently asked questions
What is an HR document management system?
What are the benefits of an electronic HR workflow?
What functions does HR document management software have?
Which HR documents can be signed electronically?
How does remote employee identification work?
How does Evrotrust support compliance?
What is an HR document management system?
The electronic HR document management system allows HR teams to handle employee records and files digitally. Instead of sending paper copies back and forth, all employee documents exist online. Nevertheless, they still have the same legal validity as documents signed by hand.
With the help of such software, HR professionals can send company documents to all employees to sign electronically. Staff can use the Evrotrust qualified electronic signature to sign contracts online.
What are the benefits of an electronic HR workflow?
Such software can dramatically improve efficiency and simplify the work of the HR department. Some of its core advantages include:
Enabling remote employee onboarding;
Managing employee files anytime, anywhere;
Reducing clutter and improving the company’s overall file management efforts;
Lowering the impact on the environment.
Thus, HR managers can easily hire staff and manage documents even for employees who reside abroad, all the while reducing paper waste.
What functions does HR document management software have?
The main function of this software is to allow companies to send their staff digital documents and enable employees to sign them electronically.
You can use it to send employees their work contracts, process sick day or leave requests, handle official announcements, position changes, and more. In turn, automating document handling leads to a vast improvement in the employee experience.
Which HR documents can be signed electronically?
Common examples include offer letters, employment contracts, amendments, NDAs, policy acknowledgements, leave requests, promotion approvals, and offboarding documents. Your organization can apply different assurance levels (QES or OTP) based on risk and legal requirements.
How does remote employee identification work?
Employees verify identity remotely by scanning an ID document and completing a biometric check (face match plus liveness). After verification, the identity can be reused across HR processes to reduce friction and administrative work.
How does Evrotrust support compliance?
Evrotrust provides a QTSP–grade foundation with eIDAS-aligned trust services, GDPR–ready processes, and evidence (timestamps, audit trails, proof of delivery/receipt) designed to support audits and reduce disputes.
It’s time to embrace digital HR
Digitize employee identification, onboarding, and HR documentation with EU–qualified trust services by Evrotrust.
Not always
Yes
Rarely
No
Partial
Varies
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